How to Configure Print Settings for Physical Checks

How to Configure Print Settings for Physical Checks

To print checks from QuickBooks Online, you first need to align your printer settings. This helps make sure your checks print correctly on your pre-printed check stock. Once set up, you can add checks to a print queue and print them in batches.

Note: You can use your own checks to print as long as they are formatted for QuickBooks. Or you can order QuickBooks compatible checks from Intuit.

What you’ll need

You will need the following items and settings to align your printer successfully:

  • The latest version of Adobe Reader. Get it here.
  • Adobe Reader set as your browser’s PDF reader. Learn how here.
  • Plain paper to avoid wasting actual checks.

Set up and align checks for printing

Follow these steps for a test print to align your checks. 

  1. Open QuickBooks Online
  2. Go to All apps A bunch of numbers and letters on a tile wall., then Expenses & Bills, then Expense transactions (Take me there).
  3. Select Print checks.
  4. Select Print setup.
  5. Select the type of checks you use: voucher or standard.
  6. Select View preview and print sample. Then, select Print.
  7. Place the printed sample on top of a blank check and hold it up to the light to check the alignment.
  8. If the sample isn't aligned correctly, select No, continue setup, then select No, continue setup again.
  9. Drag the grid or manually adjust its position to match the alignment on your sample print.
  10. Select View preview and print sample. Then, select Print.
  11. Repeat this process as needed. When your checks are aligned correctly, select Finish setup.

Troubleshooting printing alignment

If the sample print is still off, you might need to adjust your print settings. Here are some tips for adjusting the scale of your tool.

What’s next

Once you’ve set up your print settings, you can print checks individually or in batches.



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